Features · Crew pay

Every crew invoice in, checked, and paid.

When the shoot wraps, everyone on the call sheet gets one email asking for their final invoice and any receipts they have not sent. The invoice comes back through the same link as their receipts, lands on the job’s Crew pay tab, and is checked line by line against what the job holds for them. You record the payment, and their receipts are paid back with it.

Enter the sandbox →See pricing
app.kitslate.app · job · crew pay
A job's Crew pay tab — progress bars for invoices in, expenses paid back and people paid, the totals billed, paid and still to pay, and a row per person with their invoice, labour and expenses each checked against the job, a status, and Check and Mark paid
One row per person on the job; each invoice checked against what the job holds for them.
01 · ASK ONCE — after wrap, by itself

One email, the moment the job wraps.

Email crew for invoices and receipts writes to everyone on the call sheet, each with their own upload link — the one they already hold for receipts, or a new one. Or let it go by itself: set it once in Settings, a set time after the last shoot day’s wrap, and each job can follow that or choose its own.

Timed from the wrap1, 2, 3 or 6 hours after the last day’s Est. Wrap, the next morning at 9:00, or your own number of hours — read from the call sheet, so a night shoot that wraps after midnight is timed from when it actually wrapped.
Never twiceSending it by hand cancels the automatic one first, and if it has already gone, it says so rather than sending again.
No receipt twiceAnyone who has already sent receipts is told how many and their total, and asked to list them on the invoice instead of uploading them again.
Their link, shownEach person’s own upload link sits under their name with Copy, and once the email has gone they read emailed and the date.
Your wordingKitSlate’s thank-you to start, yours to type over and save as the default. Preview beside each person shows exactly their email; View all shows every one.
app.kitslate.app · job · crew pay · email
Email crew for invoices and receipts — the crew picked from the call sheet, each with their own upload link and Copy, emailed and invoice-in markers, the message with {name} and {receipts} in it, and on the right the email exactly as it lands
Everyone from the call sheet, each with their own link; the right half is exactly what lands.
02 · INVOICES IN — the same link as the receipts

The invoice comes back through their link.

Crew photograph or attach their invoice on the same page they send receipts from. It is read as an invoice, not a receipt — invoice number, the labour lines and the expense lines — and put on their row of the job’s Crew pay tab.

Read, then put on their rowAnything the reader is unsure of waits at the top of the tab with Check it, It’s a receipt and Decline, so nothing lands on a person by guesswork.
Or add one yourselfUpload an invoice takes one that came in by email or on paper.
Never counted as a receiptAn invoice is kept apart from the receipts, so it never adds to what the job spent.
Wrong file? Remove itUntil you have checked it, they can remove an invoice from their page and send the right one. Once you accept it, it is locked.
03 · CHECKED — line by line, in words

Every line checked against the job.

Labour against the day rate and days the job holds for them. Each expense line against their own receipts — the same amount on the same day, the same amount on another day, then a different amount only when the words agree. The answer is a sentence, not a colour.

MatchesThe line and the receipt agree.
$X more or less than the receiptA receipt typed differently on the invoice, and by how much.
On the invoice with no receiptA line they billed with nothing behind it.
Paid back ahead of timeA receipt already reimbursed and correctly left off — or, if it is on again, said so.
Not on the invoice — still owedA receipt they sent and forgot to bill, so they are not left out of pocket.
04 · PAID — recorded, not moved

Mark paid, the way an invoice payment is recorded.

Mark paid takes the amount, the date and the method from the list — starting at how they asked to be paid on their crew record — and the receipts on their invoice are paid back with it. Undo paid takes back exactly that.

Its own progressThe tab carries its own bar: invoices in, expenses paid back, people paid. Billed to you, paid, still to pay — at the top.
How to pay them, from their recordBank, Zelle, Venmo, PayPal or cheque, read from the crew record and never edited here. Their crew record → is one click away.
On every project cardAfter the shoot, All Projects shows Crew pay beside the invoice and the expenses: invoices in, and what is still to pay.
05 · THEIR HISTORY — the crew database fills itself

Every person’s work history, from the jobs.

A crew member’s profile has a row per job: what they earned on it, their expenses and receipts, and whether their invoice has come in and been paid — with the date and the method. Totals across the top: jobs, days, earned, still to pay, expenses owed.

Built from the jobs, not typedNothing is entered twice. The history reads the same invoices, receipts and payments the Crew pay tab keeps.
One click backOpen the job, check the invoice, copy their upload link, or ask for it — from the row.
Upcoming tooJobs they are booked on that have not shot yet read Upcoming.
app.kitslate.app · crew · profile
A crew member's expanded profile — work history totals for jobs, days, earned, to pay and expenses owed, then a row per job with what they earned, their receipts, whether their invoice was paid and how, and buttons back to the job
A row per job: earned, receipts, invoice paid and how.
QUESTIONS — the ones people ask first

Before you try it.

Does KitSlate pay the crew?

No money moves through KitSlate for crew. You pay them the way you already do; Mark paid records how and when, and pays back the receipts it covered on the job.

Do crew need an account to send an invoice?

No. Their upload link is the way in — the same one they use for receipts. They photograph or attach the invoice and send.

What if someone sends their receipts again on the invoice?

The wrap-up email already lists what you have from them and asks them not to. If a receipt is on the invoice and was already paid back, the check says so.

Can I stop the automatic email for one job?

Yes. Each job’s Settings tab can follow the workspace setting, choose its own time, or switch it off; and sending it by hand cancels the automatic one.

What if someone was never on the quote?

Their invoice still arrives and is checked; the labour line says the job held nothing for them, so you can see it before you pay.

See a job’s crew paid.

The sandbox has finished jobs with crew invoices in, checked and paid, a few with a difference to look at, and every crew member’s work history filled in.

Enter the sandbox →See pricing