Production management for studios, freelancers & crews

Every production has too many moving parts.Now they move together.

One workspace, one job — from the enquiry landing in your inbox to the money landing in your account. You enter it once. Everything after that already knows.

Enter the sandbox → Watch one job run ↓

No card, nothing to install. Your public page and the used-gear market are free.

The KitSlate All Projects screen: what requires attention across 24 jobs, overdue invoices with amounts and days overdue, upcoming shoot days, booked days for the next eight weeks, and each job with its progress, its next action and a button that performs it A client open in the KitSlate clients book, showing their contact details and their production defaults: the camera settings this client is always shot on — resolution, frequency, PAL or NTSC, shooting mode, picture profile, LUT and base ISO — plus their preferred equipment kits and regular crew Picking gear in the KitSlate inventory: camera and lens rows with their models, serials, cases, day rates and values, five of them selected, and a tray totalling the picked items by category with an estimated equipment day rate The call sheet for the production with its confirmation status band showing how many were sent, opened and confirmed, and the venue, times and contacts below Sending the call sheet: the recipients, the subject, the covering message, the PDF generated from this call sheet, a checklist confirming who it is from and that everyone is confirmed, per-person delivery tracking, and a preview of the email exactly as it will land in their inbox Every document across every job, grouped by production: one job opened to show its gear list returned, its call sheet complete with three confirmed, its quote approved, its invoice paid in full and its agreement signed, with the rest of the jobs summarised above and below The invoice for the production showing its outstanding balance and due date, the external accounting reference recorded against it, and the invoice document itself with the client, project and terms

All Projects — every job you have, what each one is waiting on, and the one thing to do next.

The client — the camera settings, kits and regular crew this client is always shot on, kept from the last job.

The gear — pick it and the list builds itself, totalling the day rate as you go.

The call sheet — built out of the job that already exists: crew, times, venue, the gear going out.

Sending it — the PDF is made fresh from the sheet, and you see what lands in their inbox before it goes.

Every document, every job — what is returned, what is confirmed, what is signed, what is paid.

The invoice — made from the quote that was approved and the day that actually ran.

The way it usually goes

Stop wondering.Start knowing.

The enquiry is in the inbox. The quote is in a document. The gear is in a spreadsheet, the crew is in a group chat, the call sheet is a PDF and the invoice is somewhere else entirely. Nothing is wrong with any one of them. The gaps between them are where the money and the mistakes live.

One job, all the way through

This is one production. Watch what it never asks you twice.

Every screen below is the same job in the same workspace, in the order it happened.

  1. 01 · The enquiry

    Someone asks if you’re free.

    It arrives as a job with the client, the dates and the brief already attached — not as a message you have to remember to act on before it slides up the inbox.

    Hands on: the client, the dates, the brief
    Incoming activity in KitSlate: a booking enquiry asking about a two-day brand shoot and studio availability, with a reply action beside it

    Drag the shot sideways to see the rest of the screen.

  2. 02 · The job

    It becomes a production, not a note.

    One list holds every job you have, each showing the stage it reached and the one thing it is waiting on — with a button that does that thing.

    Hands on: the whole job, under the right company
    The KitSlate projects dashboard listing every job with its progress, next action and a button that performs it

    Drag the shot sideways to see the rest of the screen.

  3. 03 · The crew

    Book people without asking for their details again.

    Rates, roles, pronouns, dietary needs and paperwork are on file from the last job. Putting a unit together is choosing names.

    Hands on: the unit, ready for the call sheet
    The KitSlate crew book with a crew member open, showing role, rate, contact details and the information a call sheet needs

    Drag the shot sideways to see the rest of the screen.

  4. 04 · The diary

    Find out before you double-book, not after.

    The job takes its dates. If a camera or a crew member is already committed that day, you are told while you can still do something about it.

    Hands on: the dates, across every company you run
    The KitSlate month calendar with two companies colour-separated, shoot bars running across booked days, holds, confirmations and imported calendar feeds

    Drag the shot sideways to see the rest of the screen.

  5. 05 · The gear

    Know what went in the case — and what came back.

    The gear list is pulled from your own inventory with serials and day rates on it. Tick each item into the case on the way out and back in on the way home.

    Hands on: the gear list, onto the sheet and the invoice
    A KitSlate gear list for the production, each item showing its serial number, case and day rate with in-case, returned, missing and faulty states

    Drag the shot sideways to see the rest of the screen.

  6. 06 · The call sheet

    Stop texting twenty people the night before.

    The sheet builds itself out of the job that already exists — crew, times, venue, the gear going out. Send it once. Everyone gets their own copy.

    Hands on: who is confirmed, live, name by name
    The call sheet for the production with its confirmation status band showing how many were sent, opened and confirmed, and the venue, times and contacts below

    Drag the shot sideways to see the rest of the screen.

  7. 07 · The confirmations

    You watch them come in. You don’t chase them.

    Sent, opened, confirmed — each one recorded against the person it belongs to, as they act. Nothing on this screen is guessed.

    Hands on: a unit you know is turning up
    Outgoing activity in KitSlate listing every document sent — call sheets, quotes and invoices — each against the person and the production it went to

    Drag the shot sideways to see the rest of the screen.

  8. 08 · The bundle

    Everything one person owes you, in one email.

    Their details, the agreement to sign, the invoice to pay — picked from one dialog and sent as one email. Each stays its own document, tracked exactly as if it had gone alone.

    Hands on: one send instead of four, and one page they come back to
    The Send with… dialog over a production: the people on the job to choose from, then a switch per item — confirm your details, review the quote, review and sign the agreement, pay the invoice — with greyed rows saying why an item cannot go, and a Send 1 item button

    Drag the shot sideways to see the rest of the screen.

  9. 09 · The return

    They sign on their phone and get a receipt. So do you.

    What they sent, what happens now, and the way back to the rest of their items — with print or save offered only once there is something final to print. A copy reaches their inbox; the signature lands on your production.

    Hands on: a signed agreement, filed, with the time it was signed
    A signer's receipt: a Your copy banner with a Print / Save PDF button, a SENT card saying the signed agreement went to the company with What happens now and Your copy columns, a Your other items panel with a See what is left button, and the complete agreement as sent beneath

    Drag the shot sideways to see the rest of the screen.

  10. 10 · The invoice

    Get paid without rebuilding the paperwork.

    The invoice is made from the quote that was approved and the day that actually ran. You are reviewing a document, not retyping one.

    Hands on: the numbers, unchanged, all the way from the quote
    The invoice for the production showing its outstanding balance and due date, the external accounting reference recorded against it, and the invoice document itself with the client, project and terms

    Drag the shot sideways to see the rest of the screen.

  11. 11 · The money

    See what is in, what is out, and what is late.

    Every invoice you have raised, what has been paid against it and what is overdue — without opening one of them to find out.

    Hands on: what is paid, what is still outstanding
    The KitSlate invoices screen listing every invoice with its client, amount, status and what is still owed

    Drag the shot sideways to see the rest of the screen.

  12. 12 · The reckoning

    The job closes and tells you what it was worth.

    Income, equipment revenue, what each piece of kit has paid back. None of it was extra work, because recording it already happened.

    Hands on: into the next quote you price
    The KitSlate business overview report: shoots and days booked, total income, equipment revenue, crew spend, fleet value and the share of the fleet paid off

    Drag the shot sideways to see the rest of the screen.

The whole thing, end to end

There is a page that shows every step.

Six stages, from the enquiry landing to the money clearing — what happens at each one, and which document carries it into the next.

Open How it works
And this is why

Everything knows what came before.

Each document is built out of the one above it. The software remembers the client, the dates, the crew, the kit and the numbers. You don’t.

Quote

The price

Built from your own rates and your own kit, on the job the enquiry created.

  • your rates
  • your kit
  • the job
Gear list

The kit

Pulled from your inventory with serials and day rates already attached.

  • your inventory
  • serials
  • day rates
Call sheet

The day

Crew, times, venue and the gear going out — assembled, not retyped.

  • crew
  • times
  • venue
  • the gear going out
Agreement

The signature

Talent, location or your own wording, signed on a phone and kept as signed.

  • talent
  • location
  • your wording
Invoice

The money

Made from the approved quote and the day that actually ran.

  • the approved quote
  • the day that ran

You only type it once. All five stay filed against the production, so the reports are written by the work itself.

The diary

A calendar that understands productions.

Not a grid of appointments. Every day knows which job it belongs to, which company is running it, what kit is committed and who has said yes.

Every companyRun more than one? They sit on one calendar, colour-separated, or one at a time.
Shoots, not entriesA booking runs as a bar across every day it takes.
Holds and pencilsDated intent that is not a job yet — and does not pretend to be.
The KitSlate month calendar: two companies colour-separated, shoot bars running across their booked days, holds and confirmations, cancelled and released events, and imported calendar feeds shown alongside The KitSlate day view: one day's bookings with what starts when and what overlaps, an operations panel, and a crew list showing who is free that day and who is already working The KitSlate month-and-day view: the month grid with a single day opened in a panel beside it The KitSlate year view: twelve months at once with booked days shaded, showing the shape of a whole trading year A day opened over the month calendar: a card listing everything on that day — a production with its client, studio and crew count, a podcast residency, a creative review, and two imported calendar entries — each row carrying its own state

Drag the calendar sideways to read the days.

Month · both companies, and a bar across every day a shoot takes.

Your other calendarsSubscribe to what you already keep elsewhere and read it here beside your own.
What it shows is yoursDraft shoots, call sheet dates, returned gear, crew and equipment counts — each an overlay you switch on.
Clash warningsBook a camera or a person already out that day and you are told before you commit.
After it leaves

Stop wondering if they got it.

A call sheet sent to a group chat tells you nothing. You do not know who read it, who is coming, or who is still going to text you at eleven at night — so you chase everybody, to find out something four of them settled hours ago.

KitSlate sends the sheet to each person separately, as real email from your own company. Nobody is copied on anyone else, and every copy carries that person’s own Confirm button — no login, no app. When they open it, that is recorded. When they tap Confirm, their name ticks over on your sheet while you are looking at it. You are not told what probably happened. You are told what did.

  1. SentFrom your company, not from us.
  2. OpenedRecorded against the person who opened it.
  3. ConfirmedTheir name ticks over on your sheet.
  4. SignedAgreements come back kept exactly as they were signed.
  5. PaidRecord what lands and the balance updates everywhere the job appears.
The PDF they can keep
The call sheet as the crew member receives it: the shoot date and venue, the address, freight elevator and meeting point, the on-set contacts, dress and weather, then crew call, shooting call, lunch and estimated wrap, and a crew table listing every person with their role, phone number, call time and location
Generated fresh at the moment you send, and attached to every copy.
And their own live page The same call sheet as the recipient's own page on a laptop: the production and date, their role and call time, the location with a maps link, who to call if anything changes, and their schedule The same page on a phone, one responsive page rather than a separate mobile copy
The same page on whatever they are holding — the plan as it stands now.

Both from one send. The same sheet, not a summary of it — the venue and the freight elevator, the meeting point, who to call on the day, crew call and estimated wrap, and every name on the unit with their own call time. Below the crop: the talent times, the full shoot schedule, and the gear going out.

Less typing

The typing was always the worst part.

Getting what you already own into a workspace should not cost you an evening. Drop the thing in and it becomes real records on the job.

A supplier receiptPDF, photo or forwarded email
InventoryItems, serials and prices, with the expense filed
A photo of the shelfOr a list pasted out of anything
GearReal items with day rates on them
Somebody else’s call sheetThe PDF you were sent
CrewNames, roles and schedule mapped into yours
A crew list PDFThe one the last job sent round
Your crew bookNames, emails and numbers, read off the page

It is never a chatbot and it is never the product. Read once, filed right, nothing kept — imports are read for the import, and are not stored or used to train anything.

The reckoning

The reports nobody has time to build.

Because the work of recording it already happened, the awkward questions have answers — what a camera has actually earned back, which client the calendar depends on, what has never left the shelf.

257%
Paid off — the FX6

What each item has earned against what it cost. Past 100% it is pure margin.

$46,999
Equipment revenue

What the kit itself brought in, separated from what you earned working a role.

71%
Of the fleet paid off

How much of everything you own has now covered its own purchase price.

$65,798
To replace it all

What buying the whole inventory again costs today — check your insurance covers it.

45
Days booked

Across every company, so a quiet month is visible while you can still fill it.

Per client
Where the money comes from

Revenue, shoots and days per client. If one of them is most of it, you want to know.

Idle
Never left the shelf

Priced gear that has never been booked. Shoot it, rent it — or list it for sale.

Per job
Profit and loss

Each shoot’s income minus crew, misc and expenses. Margin, job by job.

Every figure above is a real report in the product, filterable by company. The numbers shown are from the sandbox you can open right now.

The market — free to list

Gear stopped earning?
Sell it to people who shoot.

List it straight out of your inventory — name, photos and condition, done in a minute. Buyers browse without an account and message you directly. KitSlate never touches the money: the deal stays between you.

Browse the market →  ·  How market & rates work →

FS7 IISony PXW-FS7 II camera system, listed for sale on the KitSlate market
Sony PXW-FS7 II
Like-new
$2,200New York, NY
CN7Canon CN7 17-120mm T2.95 cine-servo zoom lens, listed for sale on the KitSlate market
Canon CN7 17-120mm T2.95
Like-new
$17,500New York, NY
UWP-DSony dual-channel digital wireless microphone kit, listed for sale on the KitSlate market
Sony Dual Channel Wireless
Good
$3,250Los Angeles, CA
Arrow 25Miller Arrow 25 tripod system, listed for sale on the KitSlate market
Miller Arrow 25 Tripod
Good
$850New York, NY

Real listings, photographed by the people selling them, listed from their own inventories. Free to list — and receipts can be checked by AI so a buyer sees provenance without seeing your paperwork.

No subscription

And the part that costs nothing.

Two things sit outside the job and outside the paywall — the page that gets you hired, and the market you sell idle kit into.

People find you

A real page at kitslate.app with your photo, the roles you work, your city and the kit you own.

People contact you

A form that reaches you without your email address ever going public — and the enquiry lands as a job.

People buy your gear

List what you are done with. Buyers browse without an account and deal with you directly.

People compare rates

Anonymous day rates from working members, by city, so you price against something real.

A published KitSlate profile page: a full-width banner, the member's portrait, name and pronouns, the roles they work, the companies they work through, links to their web and showreel, a written bio, a contact card with a booking button, a message button, an address and a map, a grid of showreel films, a contact form, and an item they have listed for sale

A real published page — this one is live at kitslate.app right now. Your banner, your portrait, the roles you work, and a contact card people reach you through without your email address ever going public. One switch turns it off and on — off takes it down at once, your address stays yours, and turning it back on restores the same page.

Your showreel, as many pieces as you want on it, playing where somebody deciding whether to hire you is already looking.

The companies you work through, each one linking to its own page — so one person can be a freelancer and a studio at the same time.

A message form that lands as an enquiry in your workspace, and beside it whatever you have listed for sale.

Browse Find crew →

KitSlate is

KitSlate is a pre-production planner, an equipment tracker, a production calendar, a call sheet builder, a quote and invoice desk, an agreements and signing desk, a used-gear market and a crew and client book. It is one workspace.

One workspace.

One production. Nothing forgotten.

Simple pricing. Starts free.

The used-gear market and your public page cost nothing, for everyone. The production toolkit starts at $19.

Profile

Free

For people who want a public presence, marketplace access and to get found.

Your own personal profile page — free
Buy & sell used production equipment
Message sellers & deal direct
List your gear for sale — free to list
AI-assisted receipt verification on your listings
See the market →

Solo

$19 / monthor $15 / month billed annually — save 20%

For freelancers and owner-operators running their own productions, clients, gear and paperwork.

Unlimited jobs & documents
Quote → invoice, payments & fees
Call sheets — sent, PDF attached, confirms tracked
Agreements — sent for signature, signed copy back
Full inventory — kits, cases, packing, scan
Clients & crew databases
Explore Solo →
MOST POPULAR

Studio

$49 / monthor $39 / month billed annually — save 20%

For studios and small production businesses managing rooms, bookings, crew and multiple company identities.

Everything in Solo
Public company profile
Up to 2 company profiles
3 team seats included
Explore Studio →

Production House

$149 / monthor $119 / month billed annually — save 20%

For teams running multiple productions, companies, locations and staff.

Everything in Studio
Unlimited company profiles
8 team seats included
Multiple studios & locations
Bulk data import & export
Explore Production House →

Enterprise

Talk to us

For larger organisations that need a tailored commercial arrangement.

Everything in Production House
Custom seat arrangement
Custom commercial terms
Contact us

Every paid plan includes the whole pipeline — gear lists, call sheets, quotes, invoices and agreements — cloud sync to every device you sign into, and the sandbox to practise in.
See every plan in plain English — and what a seat actually is →

Now watch it happen.

The sandbox is a whole production business already filled in — jobs, gear, crew, documents and money. Open it and break it. Nothing you do in there is real.

Enter the sandbox → See how each document works

No account, no card, nothing to install.

Get an invite.

Accounts are invite-led while we grow — the sandbox above needs none. Leave your email and we’ll send your invite, and tell you as the rest lands.

Already run your kit out of a gear list spreadsheet? It comes with you — categories, serials and prices, in one CSV. Moving over from the spreadsheet →