Production software · compared
A Cheqroom alternative: KitSlate or Cheqroom?
Cheqroom is an equipment and asset operations platform for reserving, checking out, tracking and maintaining shared gear, sold on Core, Business, Enterprise and custom E.L.A. plans priced per admin.
KitSlate keeps one record per job that the gear list, the call sheet, the quote, the invoice and the releases all read from, from $19 a month. Cheqroom’s side of the table is from its own pages, read on 3 November 2026. “Not stated” means their pages did not say, not that they lack it.
KitSlate and Cheqroom
Where Cheqroom leadsCheqroom leads on equipment control for teams that share gear. Every plan includes unlimited users and unlimited items, and only admins are paid seats. It scans barcodes and QR codes with a phone camera on every plan, with RFID as an add-on (included on Enterprise), and keeps a chain-of-custody record with signatures, GPS and before-and-after photos. Its reservation calendar flags double bookings at the point of booking. It has native iOS and Android apps, a branded booking portal add-on for freelancers and vendors, SSO on every plan, SOC 2 Type II, and integrations with Slack, Zapier, webhooks, a REST API and systems such as QuickBooks, Xero and NetSuite. A work orders add-on covers maintenance, repairs, inspections, calibration and event packing checklists.
Where KitSlate leadsKitSlate keeps the shoot the gear goes out on. Call sheets go to each person with their own confirmation, the quote is priced from the gear list, the invoice takes cards through your own Stripe, talent and location releases are signed on a phone, receipts are read and billed with the receipts attached, and the Media Center sends rushes that play in the browser. There is a free plan, and the paid plans are a published monthly price with seats included.
Side by side
| What | KitSlateProduction software | CheqroomEquipment management |
|---|---|---|
| The shoot day | ||
| Call sheets | Built on cards with the sheet previewed beneath, one sheet per day of a multi-day job. Each person gets their own email with their call time and start location at the top and the PDF attached. The forecast for the address and date goes on with one press, and a venue you have shot at before fills in its maps link, parking, hospital and urgent care. | Not stated |
| Who has confirmed | Each email carries its own Confirm link. Sent, Opened and Confirmed come back per person, with times; Resend asks someone to confirm again. They confirm and read the sheet on a phone with nothing to install and no account. | Not stated |
| Schedule and calendar | A calendar that draws each booking across every day it occupies, with holds from Inquiry through 1st, 2nd and 3rd Hold to Confirmed, and drafts that hold space without blocking the date. The day's schedule is built on the call sheet. Google Calendar connects per company, and a feed sends bookings to your phone's calendar. | With the work orders add-on, an event work order holds venue, dates, contacts and a run sheet. Events, everyday bookings and maintenance share one calendar. A shooting schedule or production calendar is not stated.Events, everyday bookings, and maintenance share one scheduleConnected, Not Bolted On |
| Script, shot list, storyboard | KitSlate has no script breakdown, shot lists, storyboards or stripboard. It starts from the job: dates, crew, gear and paperwork. | Not stated |
| People | ||
| Crew and contacts | Every operator, DP, sound recordist and assistant kept once with roles, rates, paperwork and dietary needs, and reused on every job. They can fill in their own details; a change waits for you to review. Crew come in from a CSV on every paid plan. | Every plan includes unlimited users; only people with elevated permissions count as paid admins. Business and up add custom roles and equipment access control, so freelancers see only what they need. Users can be imported and given extra fields.We offer unlimited users across all our plans.Frequently asked questions |
| Clients | A client book kept once and reused on every job. Clients need no account: they pay an invoice on its own hosted page and open what you send them as links. | The Booking Portal add-on gives invited users, such as freelancers or vendors, a branded page to browse what they may book and send requests for approval. Cheqroom says it is not a public catalogue. Business and up include a public equipment list.only invited users can sign in and submit requestsFAQ's |
| Equipment | ||
| Gear list for a job | Pick the kit out of your own inventory and price it at studio, location or rental rates with one switch. Sub-rented gear is tagged Outsourced and goes onto the quote. The list prints as a PDF for the client. | Kits of lenses, batteries, monitors and cables check out with a single scan. Business adds equipment picking. With the work orders add-on, an event links its reservations and kits and runs packing checklists before anything leaves.Run packing and test checklists before anything leaves.How it works |
| Equipment inventory | Every camera, lens, light and cable with three day rates that cascade, kits and cases that know what is in them, and locations. One Import reads a spreadsheet, a PDF, a photo of a list or a pile of receipts. | Track individual assets, kits, bulk items, consumables and bookable spaces, with custom fields and lifecycle history. Core covers 1 location, Business up to 3 and Enterprise up to 10. Room and consumables management are add-ons below Enterprise.Manage studios, edit bays, stages, classrooms, labsStudios & spaces |
| Packing and check-out | Mark each item packed, returned, missing or faulty on the gear list, grouped by case with a progress bar per case. Every mark writes back to what is available for the next job. No barcode or QR scanning. | Check items out and in by scanning barcodes or QR codes with a phone camera on every plan; Cheqroom generates a QR code for each item or kit. RFID is an add-on, included on Enterprise. Check-outs record signatures, custody, GPS and before-and-after photos.Digital check-in/out with signatures, QR scanning, automatic audit trails, and GPS tracking.Full Chain of Custody |
| Availability and double-booking | Before a booking saves, its gear, kits and crew are checked against every other job on those dates and you are told. Gear marked in case stays out until it is marked returned. | Reserve gear, kits and spaces on a calendar that flags conflicts when you book. Buffer times, booking restrictions and recurring reservations are covered (restrictions and repeats from Business). Bookings can sync to an existing calendar.automatically flagging potential double bookings before they impact productionSeamless Production Kit Management & Accountability |
| Money | ||
| Quotes | The quote pulls its equipment from the gear list and its crew from the call sheet, so it is priced from the job. Edit either side and the two are shown out of step, with the choice to keep them different. | Not stated |
| Invoices and payment | The invoice is a frozen copy of the approved quote with its own number and a version history. The client gets a hosted page; with card payment on, it carries a Stripe checkout that pays into your own Stripe account, and the PDF a Pay button and QR code. Wire, Zelle and Venmo are listed with what each costs you. | With the work orders add-on, Cheqroom builds invoices from reservations using day, week or flat rates set on items, and syncs line items to QuickBooks, Xero, NetSuite or Salesforce. Its own page says it does not do tax calculation or payment processing; final invoices send from your accounting tool.No, and intentionally. Cheqroom is built for asset operations, not accounting.FAQs |
| Expenses and receipts | Drop PDFs and photos, or send crew a link to photograph theirs on the day. Each receipt is read, kept and checked by you before it goes on the job; the ones you bill become their own section of the invoice, with the receipts attached. Crew send their final invoice through the same link. | Log purchase price, vendor and date when equipment arrives, and attach purchase orders, receipts and vendor documents to the item record. Expense tracking for a shoot or job is not stated.Attach purchase orders, receipts, and vendor documents directly to the item record.Equipment Purchases and Acquisition |
| Budgets | No separate budgeting sheet. The quote prices the job and what you expect the expenses to come to, the Expenses tab records what they actually came to, and the reports show the figures. | Assign items, reservations or usage periods to a department, project or cost centre, and build chargeback reports of what each team used. Business adds asset depreciation. A production budget is not stated.Track spend by item, team, project, or locationYour Billing Is Only as Accurate as the Data Behind It |
| Paperwork and files | ||
| Releases and contracts | Talent releases, location releases, NDAs and your own agreements, with signers pulled from the call sheet and deal terms filled from the job. Each signer gets a private link and signs with a finger; the signed PDF is emailed to them and filed on the job with an audit trail. Signing is built in. | Generate branded PDF rental and checkout agreements with terms, line items and signature fields. Borrowers can sign on the phone at pickup, and both sides can get a copy by email. Electronic signature and PDF generation are on Business and up.Generate branded PDF agreements with T&Cs, line items, and signature fieldsCapabilities |
| Sending video to clients | The Media Center sends up to 1 TB a transfer. The client gets a page that plays the clips, takes their notes at a timecode and shows you who downloaded what. | Not stated |
| Access | ||
| On a phone | Crew confirm and read call sheets, signers sign and the calendar opens on its Day view in a phone's browser, with nothing to install. There is no iOS or Android app. | Apps for iOS 13 or later and Android 8 or later, on phones and tablets: reserve, pick, check out and in, scan, sign agreements, flag damage with photos and run spotchecks. Push notifications are on Business and up. Deeper reporting and configuration stay on the web.Book equipment, run inventory checks, sign contracts, flag itemsMobile App |
| Connects to | Google Calendar connects per company. Stripe takes card payments on invoices. QuickBooks, Wave and Xero exchange invoices as files you import and export. Documents are emailed under your company's name, and replies come to you. | Every plan includes Slack, Zapier, webhooks and the API. Cheqroom lists syncs with Okta, Entra ID, LDAP, QuickBooks, Xero, NetSuite, SAP, Jira, Asana, ServiceNow, Salesforce, Microsoft Teams and more. Data import is on all plans; data export from Business.Zapier: No-code triggers and actions connect Cheqroom to 9,000+ apps.Cheqroom keeps equipment data in sync with your IT, HR, and finance systems four ways |
| Security | TLS on every connection and AES-256 at rest, in the United States (Supabase on AWS us-east-1). Card details are handled by Stripe. KitSlate does not yet hold a SOC 2 or ISO 27001 attestation and has not commissioned a penetration test; the security page says so. | Cheqroom states SOC 2 Type II and GDPR compliance, SSO and MFA, a dedicated database per customer, AES-256 encryption at rest, backups every 6 hours and yearly penetration tests. Data is hosted on AWS in the USA. SSO is on every plan.We are SOC2 Type II compliantCompliance |
| Price | ||
| Free plan or trial | The free Profile plan has a public page, the used-gear market and the Media Center with 5 GB a transfer. Jobs, call sheets, inventory, quotes and invoices are on the paid plans. | The free trial lasts 7 days in a workspace pre-filled with sample items, kits and reservations, with no credit card. Work orders have a separate 60-day trial. A free plan is not stated.Your 7-Day free trial comes pre-populated with realistic items, kits and reservations.Cheqroom Free Trial |
| Published price | Solo $19 a month (1 seat), Studio $49 a month (3 seats), Production House $149 a month (8 seats); Enterprise: custom pricing. Paying yearly saves 20 percent. | Core $184, Business $275 and Enterprise $367 per admin per month; E.L.A. is custom. Cheqroom bills annually and every plan starts at 3 admins. Users and items are unlimited. RFID, rooms, consumables and the booking portal are paid add-ons below Enterprise; work orders are a paid add-on on every plan. Prices are in USD per the page's own pricing data.We bill annually. Every plan starts at 3 admins.Plans |
| Beyond | ||
| What else it does | Beyond the job: the Media Center for rushes and cuts, crew pay checked against the job, twelve reports, a free public page, and a used-gear market where you keep the full sale. | Flag damage, block broken items from booking and schedule usage-based maintenance. Spotchecks and audits (Business and up), utilization and custody reports, depreciation and ATA Carnet generation. The work orders add-on covers repairs, inspections, calibration, procurement, logistics and facilities.Flag issues on return or on site, schedule repairs, block broken items from bookingProactive Maintenance Management |
Where Cheqroom’s figures come from
Read on Cheqroom’s own site and help centre on 3 November 2026. If something has changed, tell us and we will correct it.
Cheqroom · read 3 November 2026
- Schedule and calendar
- Crew and contacts
- Clients
- Gear list for a job
- Equipment inventory
- Packing and check-out
- Availability and double-booking
- Invoices and payment
- Expenses and receipts
- Budgets
- Releases and contracts
- On a phone
- Connects to
- Security
- Free plan or trial
- Published price
- What else it does
KitSlate · its own pages
- Call sheets
- Who has confirmed
- Schedule and calendar
- Script, shot list, storyboard
- Crew and contacts
- Clients
- Gear list for a job
- Equipment inventory
- Packing and check-out
- Availability and double-booking
- Quotes
- Invoices and payment
- Expenses and receipts
- Budgets
- Releases and contracts
- Sending video to clients
- On a phone
- Connects to
- Security
- Free plan or trial
- Published price
- What else it does