HOW KITSLATE WORKS
One job, first enquiry
to paid.
KitSlate follows a single booking the whole way through — each stage feeding the next. Here is exactly what happens at every step, what each document does, and how it reaches the people who need it.
Enter the sandbox →
GEAR LIST
Everything the job needs — packed, tracked, returned.
What it isThe kit for a shoot, pulled from your inventory with serials, cases and day rates. The spine every other document hangs off.
How you build itAdd items from inventory or the quick wizard, group them by kit, case or category, and watch the live tray total as you go.
How it sendsEmail it to a rental house or your crew as a branded PDF, or print it for the pack-out.
What you see backA packing & return checklist, plus an EMAIL STATUS line the moment it goes out.
QUOTE
Priced from your own rates — and the market.
What it isA branded price for the job — equipment, crew, studio and fees — benchmarked against real day rates in your city.
How you build itPull gear straight off the gear list; the Rate Guide shows where your pricing sits; add labour, travel and discounts.
How it sendsSends as a real email from the company running the job, PDF attached, bank details and footer on the foot.
What you see backDelivered → Opened tracking, and one click turns an accepted quote into the invoice.
CALL SHEET
Who, where and when — confirmed.
What it isThe shoot-day plan: crew, cast, the schedule, locations, contacts and the day's weather.
How you build itCast and crew fill in from the job; the schedule rows, locations and contacts you set once.
How it sendsOne send emails every recipient their own copy; a Confirm button inside the email marks them in.
What you see backLive per-recipient status — sent, opened, confirmed — on the page and in your Messages inbox.
INVOICE
The quote, frozen and numbered.
What it isA billing document with its own number, date and terms — a frozen copy of the accepted quote.
How you build itOne click from the quote. The gear list keeps living with the job; the invoice stands on its own.
How it sendsEmails as a branded PDF; Wave and QuickBooks sync the payment status back automatically.
What you see backPaid / unpaid in the Income Tracker, plus Opened receipts like every other send.
RELEASE
Talent permission, e-signed.
What it isA model & appearance release for each person on camera — minors flagged for a guardian signature.
How you build itAttach it to a job that already has a call sheet and the cast fills itself in.
How it sendsSends for e-signature; each signer gets their own private link.
What you see backSigned / awaiting per person, dated on signature.
One workspace, every company.
Run more than one business? Each keeps its own jobs, calendar, branding and books — and every document above prints and sends under whichever company owns the job.
RATE GUIDE — SHARED RATES
Price against the market, not guesswork.
What it isAnonymous day rates pooled from real owners in your city — crew, gear and studio — so you can see where your pricing actually sits, weekly deals included.
How sharing worksGive to get: share your own rates and the benchmarks unlock. Opt out any time and they grey off — leaving is instant and never punished.
What's sharedYour rates, plus city, state and country. Never your name, your clients or your jobs.
Where it's atLive in the app on researched benchmarks today; the real community pool fills in as early-access owners join.
YOUR DATA — IN, OUT, YOURS
Everything you put in, you can take out.
What comes inDrop a QuickBooks or B&H PDF and it becomes real inventory, clients and income — line items, serials and totals and all.
What goes outClients, crew, inventory, income and expenses export as CSV that QuickBooks and Wave read natively; every document prints to PDF.
The backupYour entire workspace exports to a single file — one click, no lock-in.
Kept privateSynced encrypted to every device you sign into. Not even we can read your business.